2025 HTNYS’ Annual Trustee Conference
Sept. 11 – 13 | Saratoga Hilton
Healthcare Trustees of New York State proudly supports New York’s hospital and health system trustees as a division of the Healthcare Association of New York State. The Annual Trustee Conference is HTNYS’ premiere event where trustees and senior leaders from hospitals and health systems congregate to focus on the top board priorities demanding attention. They learn tools and best practices to guide their hospitals and health systems through rapid change and complex issues. As a HANYS member benefit, HTNYS supports healthcare trustees, CEOs and other senior leaders with education and resources on governance and health policy topics.
Attended by 150-250 trustees, CEOs and other senior healthcare leaders.
Standard package | $5,000
Sponsors receive:
- company logo with hyperlink displayed on the event webpage;
- company listing on the event app (includes company description, logo, contact information and a link to the company website);
- logo on event signage;
- copy of attendee list including attendee name, title, organization and mailing address (to be shared one to two weeks prior to the event);
- two complimentary registrations to the sponsored event;
- pull-up banner (provided by sponsor) displayed at the event;
- company recognition on sponsor thank you slide;
- verbal recognition during opening remarks;
- company recognition on HANYS’ social media;
- one-year complimentary subscription to HANYS News for one company representative (subscription to run May 2, 2025 through April 24, 2026) ($550 value); and
- sponsor logo on event promotion emails (beginning one week after receipt of logo and signed sponsorship agreement).
Add-on à la carte menu | Standard package purchase required
- Display table | $2,000* | Limited to 10 opportunities
Take advantage of this limited opportunity to promote your organization during our welcome reception, check-in and breakfast on the first day of the conference. Sponsorship includes one six-foot clothed table, special recognition on the event website and conference app and signage at the reception. *Discount rate of $1,500 offered to HANYS Marketplace partners. - Pre-session video message | $2,000 | Limited to two opportunities
Grab attendees’ attention with a video message. Sponsor may submit one 30-second video to be introduced by HANYS staff and played before a general session on one of the conference days (session to be chosen by HANYS). Video must be finalized and approved by HANYS one month before the sponsored event. - Welcome cocktail reception bar | $2,500 | Exclusive, one opportunity
Welcome attendees to the conference by sponsoring our welcome reception bar. This exclusive opportunity includes sponsor-branded cocktail napkins, special recognition in the conference app with a push notification to all attendees, signage throughout the reception and a signature drink named after the sponsor. - App banner ad | $500 | Limited to 10 opportunities
Stand out with a scrolling banner ad in the conference app which all attendees must access to check-in, ask questions throughout the event and access session material. Ad is to be designed by the sponsor (HANYS approval required) and will hyperlink to the sponsor’s website or URL of choice. - Event wi-fi | $2,000 | Exclusive, one opportunity
Have all attendees typing your name as they connect to the conference venue wi-fi. Sponsor receives highlighted recognition on the event website and in the conference app. Sponsor can select the wi-fi password and will be highlighted on wi-fi access signage and verbally recognized. - Day one lunch | $2,000 | One opportunity per event
Keep attendees energized for the afternoon by sponsoring lunch. Sponsor will receive special recognition on the event website, in the conference app, an app push notification acknowledgment and on a slide during the meal. Verbal recognition and signage will also be provided onsite.
